Hotel Conference Proposal Software

What can a hotel conference proposal include?

Organisers need a clear scope and total price. Your team needs a workflow that carries enquiry details forward into event planning.

Meeting rooms and dates

Room hire, event dates and setup requirements presented together in one proposal.

Catering and coffee breaks

Lunch, dinner, drinks packages and service extras with readable line items.

Group accommodation

Guest rooms, overnight stays and additional services for delegates in one overview.

Hotel-branded proposals

Include your hotel logo and colours; planners can open a proposal link on mobile.

Acceptance and contracts

Continue from agreed details to online signing and deposit documentation.

Sales pipeline visibility

Keep enquiries, proposals, dates and follow-up actions in an organised workflow.

Five steps from enquiry to confirmation

Enquiry

Capture the date, delegate count and requirements.

Quotation

Select meeting rooms, catering, rooms and rates.

Proposal

Share an accessible link with the organiser.

Acceptance

Agree terms and prepare contract documents.

Delivery

Continue with deposits and event instructions.

Who is Verando designed for?

Independent hotels, smaller resorts and conference properties that prepare proposals for meetings and group events. Verando complements your property management system (PMS); it does not replace it.

Software for hotels

Frequently asked questions

Can one proposal include meeting rooms, catering and rooms?

Yes. A proposal can combine different hotel services, quantities and prices.

Can we use our own brand colours?

Yes. Proposals support custom colours and the default Verando palette.

Does Verando replace our PMS?

No. It focuses on enquiries, proposals, event sales and coordination alongside a PMS.

Is it suitable for a small independent hotel?

Yes. The workflow is also designed for smaller independent properties.

From quotation to confirmed conference

Explore a sample proposal using illustrative demo data and see how room hire, services and pricing can be presented.

View conference proposal demo Try Verando

Conference proposal software for hotels